Ariel Motorcycle Club Code of Conduct

 

 

Preface

Members and Prospect Members including Full, Associate, Life and Honorary Members of Ariel Motorcycle Club should behave in an appropriate manner. This includes following the law, acting honourably, and treating other members and the general community with courtesy and respect.

 

We expect all of our Members and Prospective Members to read, understand and adhere to the Code of Conduct. Failure to do so may result in disciplinary action, which could include, but is not limited to suspension and/or termination of Membership from the Club. Any and all disciplinary action including the severity of such action will be at the discretion of the Committee.

 

If you have any questions in regards to this Code of Conduct contact the Club President or Secretary. If you believe that a violation of the Code of Conduct has occurred, please submit written notification to the Club President. All notifications of potential violations are considered confidential, and no retaliation is to be taken upon anyone who reports, or participates in an investigation of a possible violation of the Code.

 

• Our reputation as a Motorcycle Club that our Members and the Motorcycle and General Community can trust is our most valuable asset, and it is all of our responsibility to ensure that we are continually earning and maintaining that trust. Any and all of our communications and interactions with members, or members of the general public should increase their trust and respect in us.

 

• Take Action

Any time you feel our Members or Club aren’t being well-served, please don’t hesitate – let a committee member know about it.

 

• Support Each Other

We are committed to a supportive Club environment, where Members have the opportunity to reach their fullest potential. Members are expected to do their utmost to create a Club Culture that is free of harassment, intimidation, bias, and unlawful discrimination.

 

• Harassment, Discrimination, and Bullying

The Ariel Motorcycle Club prohibits discrimination, harassment and bullying in any form – verbal, physical or visual. If you believe that you have been bullied or harassed by any member, we strongly encourage you to immediately report the incident to the Club President, or another Committee Member that you feel comfortable to approach. Similarly, any Committee Members who learn of any such incident should immediately report it to the Committee. The Committee will act promptly and thoroughly investigate any complaints and take appropriate action.

 

• Drugs and Alcohol

The Ariel Motorcycle Club’s position on substance abuse is simple; it is incompatible with the health and safety of our members, and is not permitted. Consumption of alcohol is not banned at our events (unless otherwise stated), but members are expected to use good judgement and drink responsibly as any behaviour that endangers the safety of others, violates the law could damage the Club’s reputation.

 

• Safe Club Culture

It is the responsibility of all members to ensure our commitment to a violence-free Club is upheld, and as such, the Club will not tolerate any level of violence or threat of violence against any other Member or Person of the General Community. If you become aware of any such incident, you should report it to a Committee Member immediately.

 

• Avoid Conflicts of Interest

When you are in a situation in which competing loyalties could cause you to pursue a personal benefit for you, or your friends, or your family at the expense of the Ariel Motorcycle Club or its Membership, you may be faced with a conflict of interest. Every member is expected to avoid conflicts of interest and circumstances that would reasonably present the appearance of a conflict.

 

When considering a course of action, ask yourself whether the action your considering could create an incentive for you, or appear to others to create an incentive for you, to benefit yourself, your friends or family, or an associated Club or Business at the expense of Ariel Motorcycle Club. If the answer to this question is ‘yes’ the action that you are considering is likely to create a conflict of interest situation and you should avoid it.

 

• Ensure Financial Integrity and Responsibility

  • Ensure that money is appropriately spent, financial records are complete and accurate and our internal controls are honoured.

  • If your Membership Role involves the financial recording of our transactions, it is your responsibility to ensure that you are familiar with all relevant policies.

  • Never interfere with the auditing of financial records. Similarly, never falsify and Club record or account.

  • If you suspect or observe any irregularities relating to the financial integrity or fiscal responsibility of the Club, no matter how small, immediately report the issue to the Treasurer or another committee member for investigation.

 

• Confidential Information

Make sure that information that is considered “Need to Know” or “Confidential” within the Ariel Motorcycle Club remains so. There is information that is discussed within the Ariel Committee that is not to be disclosed to the general Membership and this is to be abided by. Similarly, information discussed in a confidential nature at any Club meeting is also to be treated as “Need to Know” or “Confidential” information, and should not be discussed with members of the general public.

 

• Intellectual Property

Ariel Motorcycle Club’s intellectual property rights (our logos, “know-how” and club secrets) are among our most valuable assets. Unauthorized use can lead to their loss or serious loss of value. You must never use the Ariel Clubs logos, club secrets or any other protected information or property for any purpose without authority from the Committee. If you suspect any misuse of any of the Ariel Motorcycle Clubs intellectual property, we strongly encourage you to report it to the Committee.

 

• Club Equipment

The Ariel Motorcycle Club owns tools and equipment required to ensure the success of Ariel events, and maintain its assets. These tools and equipment are not to be requisitioned for personal use without permission from the Club, and at the request of the Committee and tools and/or equipment under your control must be presented.

 

• Use of Ariel Motorcycle Club Equipment and Facilities

Anything you do using the Ariel Motorcycle Clubs Electronic Facilities (our computers, printers, Social Media Facilities, website etc.) or whilst on our property might be disclosed to people inside and outside the Club. For Example, the Ariel Club may be required by law (in response to a subpoena or warrant) to monitor, access, and disclose the contents of any materials within or on our electronic facilities or property. In addition, the Club may monitor, access and disclose Member communications and other information on our Club electronic facilities or on our property where there is a Club interest to do so, such as protecting Members, the Clubs Reputation, or whilst investigating a potential breach of the Code of Conduct.

 

• Member Data

We collect and store personal information on all Members of Ariel Motorcycle Club. This data will always be considered confidential and only used for the purposes of which it is collected.

 

Conclusion

The Ariel Motorcycle Club aspires to be an inclusive, family friendly organisation of like-minded individuals who enjoy a mutual interest in off road motorcycling. The Club has a long and successful history, and the primary object of the club is “The encouragement of motor cycling, and the promotion of sporting and social events in the furtherance of these objects.” It is impossible to spell out every possible scenario we might face. Instead, we rely on one another’s good judgement to uphold a high standard for ourselves and our Club, and act with behaviour in line with accepted community standards. We expect all Members to be guided by both the letter and the spirit of this Code. Sometimes knowing what to do or say can be difficult. If you aren’t sure, or have any questions, please contact the Club President or other member of the Committee.

 

Please remember, if you see something or hear something that you don’t think is right – Speak Up!